Improve productivity with Microsoft 365

Help your team work together with Microsoft 365 . Depending on the plan, you can use apps such as Outlook, Word, Excel, Teams and OneDrive on supported devices and collaborate on shared documents.

Organise projects, share files with the right people and manage access to company information. Compare what each subscription includes before choosing.

Microsoft 365 brings together tools for productivity, communication and collaboration.

Business Premium or Enterprise: which suits your organisation?

Microsoft 365 subscriptions or a one-time Office licence?

• Microsoft 365 subscriptionsprovide access to the apps and cloud services in your chosen plan. Some plans include installed desktop apps, while others mainly provide web and mobile access.
• One-time Office licences, such as Office 2024 or Office LTSC 2024 for eligible organisations, cover a fixed release of the apps. Cloud email and collaboration services are licensed separately where needed.
• Mobile apps can be useful on phones and tablets. Available editing features depend on the app, subscription and device.

Choose based on the apps you need, how often you want new features and whether you require email, cloud storage or collaboration.

Compare Microsoft 365 business and enterprise subscriptions

Check which plans include the tools you use, such as installed Office apps, Exchange or Power BI.

Feature	Business Basic	Apps for Business	Business Standard	Business Premium	Office 365 E1	Microsoft 365 E3	Microsoft 365 E5
Historical price examples (€/user/month). Check current Microsoft pricing and what is included.	5,60 €	8,80 €	10,50 €	17,60 €	9,40 €	22,60 €	38,00 €
Microsoft 365 apps (Word, Excel and others)	Web and mobile	Desktop, web and mobile	Desktop, web and mobile	Desktop, web and mobile	Web and mobile	Desktop, web and mobile	Desktop, web and mobile
Exchange business email	✅	❌	✅	✅	✅	✅	✅
OneDrive	1 TB	1 TB	1 TB	1 TB	1 TB	1–5 TB per user	1–5 TB per user
SharePoint	✅	❌	✅	✅	✅	✅	✅
Teams	✅	❌	✅	✅	✅	✅	✅
Microsoft Entra ID P1	❌	❌	❌	✅	❌	✅	✅
Microsoft Intune	❌	❌	❌	✅	❌	✅	✅
Defender for Office 365	❌	❌	❌	✅	❌	❌	✅
Archiving and retention	❌	❌	❌	❌	(limited)	✅	✅
Data Loss Prevention (DLP)	❌	❌	❌	❌	❌	✅	✅
Microsoft Purview (Compliance)	❌	❌	❌	❌	❌	Basic, where included	Advanced, where included
Advanced security features	❌	❌	❌	✅	❌	❌	✅
Power BI Pro	❌	❌	❌	❌	❌	❌	✅
Advanced data analysis	❌	❌	❌	❌	❌	❌	✅

Why use properly licensed Office apps?

A legitimate licence gives you the right to use the software and access the updates and features included with your product. It makes it easier to manage users, support and renewals.

• ✅ Clear licensing , which makes it easier to respond to licensing reviews or audits.).
• 🔒 Security updates during the applicable support period.
• 💻 Technical support according to your plan and provider.
• ☁️ Integration with OneDrive, Teams and SharePoint, where included.
• 📈 Apps and features appropriate to your team’s work.
• 🔐 Encryption, data loss prevention, multifactor authentication and access controls depending on the plan and configuration.
• 📄 Compatibility with the document formats and systems your team uses.
• 🏢 A consistent experience when working with customers and colleagues.
• 🔁 Clear ownership of your licences and renewals.
• 💼 Per-user subscriptionscan support staff using more than one device, subject to the licence terms.

Business email with Microsoft 365

Exchange Online provides business email and calendars. It integrates with the Outlook apps and, depending on the plan, other Microsoft 365 services.

Working across apps

You can use Outlook with Teams, SharePoint and Office apps to arrange meetings and share documents. Mailbox and OneDrive quotas depend on the licences assigned to each user.

Security and reliability

Microsoft 365 includes protection against common email threats. Available security, encryption and retention features depend on the plan and configuration. Review your backup needs separately.

Access from different devices

Use supported devices to read and manage email, with rules, categories, automatic replies and signatures where available.

Business email can work alongside the rest of your Microsoft 365 tools. That helps staff coordinate meetings, share documents and manage access consistently.

Collaborating with Microsoft 365

Teams and SharePoint can help staff communicate, share files and coordinate work across locations.

In Microsoft Teams, people can chat, meet, share their screens and work on documents together. Where licensed, it can also work with Outlook, OneDrive and Planner.

SharePointSharePoint provides shared workspaces and document libraries, with permissions and workflows configured around the team’s needs.

Decide how each team will organise files and who should be able to see or edit them.

Frequently asked questions about Microsoft 365

Why buy through in4byte?

You can buy Microsoft 365 business directly from Microsoft, or work with us if you need help choosing licences and setting them up.

At in4byte we can help with: Licensing and the technical work around it.

• Speak directly to our team.
• Choose licences based on the tools and support you actually need.
• Agree the initial setup for email, users, domains and security.
• Plan a migration from your existing provider.
• Get help with incidents, updates and renewals.
• Contact our team for remote support or to discuss an on-site visit.

Microsoft 365 licensing and setup with local support.

How do E1, E3 and E5 differ?

The E1, E3 and E5 labels cover different enterprise offerings. Check whether the licence is Office 365 or Microsoft 365 and whether it includes Teams. Office 365 E1 primarily provides web and mobile Office apps, Exchange email and cloud collaboration services. Check the exact regional offer and Teams entitlement.

Microsoft 365 E3 adds installed apps and broader management and security features. Check the plan details for identity, retention, compliance and storage.

Finally, Microsoft 365 E5 adds more advanced security, compliance and analytics features, including Power BI Pro on the relevant offer. Check individual entitlements, including Teams and phone features.

Compare the total Microsoft 365 per-user subscription cost. Choose a plan that covers the features staff actually need. Check regional pricing, add-ons and whether Teams is included.

How much storage do I get?

The amount depends on the subscription. Business Basic generally includes 1 TB of OneDrive storage per licensed user.

Business Standard and Business Premium also generally include 1 TB of OneDrive storage per user. Exchange mailbox quotas are separate and are subject to plan limits.

How can I increase my Exchange Online mailbox capacity?

Check the assigned Exchange licence and how much of the primary mailbox it provides. Business Basic and Business Premium generally have a 50 GB primary mailbox. A licence that includes Exchange Online Plan 2 can provide 100 GB.

Exchange Online offers email and calendars. It also supports retention and archiving features that vary by licence and configuration.

Retention policies determine how long messages are kept or deleted according to the rules your organisation sets.

An online archive gives eligible users a separate place to store older messages. This can reduce the space used in the primary mailbox.

Exchange Online Archiving and Microsoft Purview offer additional features for eligible licences. Compare the requirements before choosing an add-on or changing subscriptions.

What are the risks of using unlicensed Office software?

Businesses should be able to show that they have the right licences. The implications of unlicensed use depend on the facts and applicable law.

• Licensing disputes can lead to additional costs.
• In serious cases, take qualified legal advice on the consequences.
• Business disruption can follow if activation fails.
• Public contracts or supplier audits may require proof of licensing.
• Rights holders can pursue remedieswhere the law allows.

Keep invoices and a record of the licences assigned to your staff.

Can I rely on very cheap product keys from an unknown seller?

A low price does not establish that a key gives your business the right to use the software. Check the source and the licence terms.

• OEM or volume licences can have restrictions on resale or transfer.
• Some keys are stolen or obtained fraudulently.
• Others may already have been revoked.

Possible consequences include:

• Later deactivation.
• An inability to prove your right to use the software.
• Security risks from modified installers.

Buy from a supplier who can provide clear licensing terms and proof of purchase.